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Office Administrator / Reception Coordinator
Business Professional
Los Angeles, California, 90010
Contract
Ref.: 143158
Job Summary
Our client is seeking an Office Administrator / Reception Coordinator to serve as the first point of contact for visitors, agents, and business partners within a professional office environment. This position is responsible for front desk reception, administrative support, financial processing, office operations, facilities coordination, and agent support activities. The ideal candidate is highly organized, customer-focused, and capable of managing multiple priorities while maintaining accuracy and professionalism.
Core responsibilities
- Greet visitors, answer and direct calls, and provide front desk support
- Coordinate administrative activities, onboarding processes, and office communications
- Manage office supplies, mail distribution, scheduling, and facility-related requests
- Support agent onboarding, resource access, policy updates, and case inquiries
- Process accounts payable, deposits, reconciliations, invoices, and financial transactions
- Maintain business records, compliance documentation, and operational reports
- Assist with reporting, audits, and regulatory tracking activities
- Coordinate office operations, vendor services, workplace events, and basic technology support
- Provide administrative and operational support to agency leadership and field teams
Required Skills/Experience
- 2+ years of office administration, receptionist, executive support, or administrative assistant experience
- Experience serving as the first point of contact in a professional office environment
- Strong customer service and communication skills
- Proficiency with Microsoft Office Suite, including Outlook, Excel, Word, and Teams
- Experience handling confidential information with professionalism and discretion
- Strong organizational skills with the ability to manage multiple competing priorities
- Experience processing financial transactions, invoices, expenses, or account-related documentation
- Ability to work independently and collaboratively in a fast-paced environment
- Strong attention to detail and accuracy
Preferred Skills/Experience
- Korean language proficiency
- Experience supporting financial services, insurance, banking, or professional services organizations
- Knowledge of accounts payable, expense management, or reconciliation processes
- Experience supporting agent, advisor, or field-office operations
- Familiarity with policy administration or new business processing workflows
- Experience coordinating facilities, office operations, or workplace services
Key Competencies & Behaviors
- Customer Focus
- Problem Solving
- Communication Skills
- Accountability
- Attention to Detail
- Teamwork & Collaboration
Work Environment
- Location: Los Angeles, CA
- Work Arrangement: Onsite
Compensation & Benefits
- Pay Range: The approximate pay range for this position is between $21.00 and $30.00. Please note that the pay range provided is a good faith estimate. Final compensation may vary based on factors including but not limited to background, knowledge, skills, and location. We comply with local wage minimums.
- Medical, Dental, & Vision Insurance Plans
- Employee-Owned Profit Sharing (ESOP)
- 401K offered
About KellyMitchell
At KellyMitchell, our culture is world class. We’re movers and shakers! We don’t mind a bit of friendly competition, and we reward hard work with unlimited potential for growth. This is an exciting opportunity to join a company known for innovative solutions and unsurpassed customer service. We're passionate about helping companies solve their biggest IT staffing & project solutions challenges. As an employee-owned, women-led organization serving Fortune 500 companies nationwide, we deliver expert service at a moment's notice.
Marketing Disclosure
By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from KellyMitchell and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at https://www.careers.kellymitchell.com/privacy-policy.
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