Administrative Assistant

Job Summary
Our client, an energy and utilities provider, is looking for Administrative Assistant. This person will be responsible for maintaining accurate employee timekeeping records, ensuring payroll-related data is entered and validated in a timely manner, and supporting compliance with company policies and labor requirements for over 100+ employees. The role also provides administrative support by coordinating schedules, preparing reports, organizing documents, managing communications, and assisting leaders and employees with day-to-day operational needs. 

Core Responsibilities

• Maintain accurate employee timekeeping records and ensure timely entry and validation of payroll-related data for a workforce of 100+ employees
• Support compliance with company policies, labor agreements, and timekeeping requirements
• Coordinate schedules, meetings, and administrative activities for leaders and team members
• Prepare reports, maintain records, and organize departmental documentation
• Serve as a point of contact for employee inquiries and provide day-to-day administrative support to leadership and operational teams

Required Skills/Experience (Must-Haves)

• High School Diploma or equivalent required
• Experience managing employee timekeeping, payroll data entry, and attendance records for large employee populations
• Union timekeeping experience and knowledge of Collective Bargaining Agreements (CBAs)
• Proficiency in Microsoft Office Suite, including Excel, Word, and Outlook
• Experience utilizing SAP or similar enterprise resource planning (ERP) systems

Preferred Qualifications

• Prior experience in the energy, utilities, manufacturing, or other unionized environments
• Knowledge of payroll processes, labor compliance requirements, and workforce administration
• Experience supporting managers, supervisors, or operational leadership teams
• Familiarity with reporting, data validation, and recordkeeping processes
• Associate degree in Business Administration, Human Resources, or a related field

Key Competencies & Behaviors

• Attention to Detail
• Organizational Skills
• Time Management
• Effective Communication
• Data Accuracy
• Customer Service

Work Environment

• Location: San Diego, CA
• Onsite – 5 days a week
• Working hours - 5:15 AM – 2:15 PM

Compensation & Benefits

• Pay Range: The approximate pay range for this position is between $24.00 and $35.00. Please note that the pay range provided is a good faith estimate. Final compensation may vary based on factors including but not limited to background, knowledge, skills, and location. We comply with local wage minimums.
• Medical, Dental, & Vision Insurance Plans
• Employee-Owned Profit Sharing (ESOP)
• 401K offered

About KellyMitchell
At KellyMitchell, our culture is world class. We’re movers and shakers! We don’t mind a bit of friendly competition, and we reward hard work with unlimited potential for growth. This is an exciting opportunity to join a company known for innovative solutions and unsurpassed customer service. We're passionate about helping companies solve their biggest IT staffing & project solutions challenges. As an employee-owned, women-led organization serving Fortune 500 companies nationwide, we deliver expert service at a moment's notice.

Marketing Disclosure
By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from KellyMitchell and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at https://www.careers.kellymitchell.com/privacy-policy.


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