Administrative Assistant II

Job Summary
Our client is seeking an Administrative Assistant II to join their team! This position is located in Carlsbad, California.

Core Responsibilities

• Process and maintain employee timekeeping records with a high level of accuracy
• Ensure payroll deadlines and pay period closings are completed accurately and on time
• Provide administrative support to department leadership and staff
• Schedule meetings, coordinate calendars, and maintain department schedules
• Prepare reports, logs, spreadsheets, and other business documentation
• Answer phones, greet visitors, and direct inquiries appropriately
• Maintain electronic and physical filing systems
• Coordinate office supplies, mail distribution, and general office operations
• Assist with financial record keeping and other administrative reporting as needed
• Support special projects and perform additional administrative duties as assigned
• Maintain confidentiality of employee and business information

Required Skills/Experience (Must-Haves)

• High School Diploma or GED required
• 2+ years of administrative support experience
• Experience with timekeeping, payroll support, or workforce scheduling is strongly preferred
• Proficiency in Microsoft Office Suite (Excel, Outlook, Word, and PowerPoint)
• Strong organizational, communication, and multitasking skills
• Excellent attention to detail with the ability to meet strict deadlines
• Ability to work independently and manage changing priorities

Preferred Skills/Experience (Nice-to-Haves)

• Experience supporting operations, field services, utilities, construction, or similar environments
• Experience maintaining employee records, schedules, and operational logs
• Previous experience in a high-volume administrative environment

Key Competencies & Behaviors

• Dependability and accountability
• Strong organizational skills
• Willingness to help wherever needed
• Excellent communication and interpersonal skills
• Attention to detail and ability to multitask 

Work Environment

• Location: Carlsbad, CA

Compensation & Benefits

• Pay Range: The approximate pay range for this position is between $18.00 and 23.00 per hour. Please note that the pay range provided is a good faith estimate. Final compensation may vary based on factors including but not limited to background, knowledge, skills, and location. We comply with local wage minimums.
• Medical, Dental, & Vision Insurance Plans
• Employee-Owned Profit Sharing (ESOP)
• 401K offered

About KellyMitchell
At KellyMitchell, our culture is world class. We’re movers and shakers! We don’t mind a bit of friendly competition, and we reward hard work with unlimited potential for growth. This is an exciting opportunity to join a company known for innovative solutions and unsurpassed customer service. We're passionate about helping companies solve their biggest IT staffing & project solutions challenges. As an employee-owned, women-led organization serving Fortune 500 companies nationwide, we deliver expert service at a moment's notice.
 
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