Production Coordinator

Job Summary
Our client, a leading financial services organization, is seeking a Production Coordinator to support direct mail, print production, stationery ordering, and warehousing operations within the Client Growth & Retention organization.

This position is W-2 only. We do not work with third-party firms or C2C arrangements for this role.

Contract Details

• Contract: 12-month contract
• Location: New York, NY or Tampa, FL
• Schedule: Hybrid preferred (Tuesday through Thursday onsite, Monday and Friday remote)
• Remote Consideration: EST-based remote candidates will be considered
• Hours: 37.5-hour work week

Core Responsibilities

• Coordinate multiple direct mail, print, and stationery campaigns simultaneously while ensuring deadlines and delivery expectations are met
• Review artwork, vendor proofs, data files, variable data programming instructions, and production materials to maintain quality standards and prevent production errors
• Prepare job estimates, evaluate costs, recommend vendors, manage purchase orders, reconcile invoices, and support financial tracking activities
• Serve as a liaison for compliance-related requirements associated with marketing and production initiatives
• Monitor inventory levels and manage warehousing activities to ensure uninterrupted availability of materials and supplies
• Partner with print, direct mail, and stationery vendors to ensure quality, timely delivery, and adherence to project expectations
• Support vendor contract administration and Statements of Work (SOWs) in collaboration with sourcing, procurement, and business stakeholders
• Develop subject matter expertise on supported platforms, document operational processes, and contribute to reporting and workflow improvements

Required Skills/Experience (Must-Haves)

• Bachelor's degree
• 3+ years of professional experience in production coordination, project coordination, operations, marketing production, or related fields
• Strong project management, process management, and organizational skills
• Exceptional attention to detail with strong proofreading and quality control capabilities
• Experience managing multiple projects and deadlines simultaneously
• Strong analytical skills with the ability to validate data and support variable data production workflows
• Experience supporting financial processes such as estimates, purchase orders, invoicing, or budget tracking
• Excellent verbal and written communication skills
• Demonstrated problem-solving ability and proactive approach to issue resolution

Preferred Skills/Experience (Nice-to-Haves)

• Direct mail production experience
• Print production coordination experience
• Vendor management experience
• Inventory management or warehousing experience
• Experience with Adobe Workfront, Ariba, Microsoft Office, or similar workflow and procurement platforms
• Experience supporting compliance-related processes
• Experience within insurance, financial services, or other regulated industries
• Familiarity with AI tools and workflow automation technologies

Key Competencies & Behaviors

• Highly organized with strong time management skills and attention to detail
• Quality-focused mindset with the ability to identify and resolve issues before production deadlines
• Solution-oriented approach to problem-solving and continuous improvement
• Strong relationship-building skills with internal stakeholders and external vendor partners
• Customer-focused communicator who can effectively manage competing priorities in a fast-paced environment

Work Environment

• Primary Locations: Tampa, FL (preferred) or New York, NY
• Work Arrangement: Hybrid preferred
• Hybrid Schedule: Tuesday through Thursday onsite, Monday and Friday remote
• Remote Option: EST-based candidates may be considered
• Work Week: 37.5 hours

Compensation & Benefits

• Pay Range: The approximate pay range for this position is between $25.00 and $36.00 per hour. Please note that the pay range provided is a good faith estimate. Final compensation may vary based on factors including but not limited to background, knowledge, skills, and location. We comply with local wage minimums.
• Medical, Dental, & Vision Insurance Plans
• Employee-Owned Profit Sharing (ESOP)
• 401K offered

About KellyMitchell
At KellyMitchell, our culture is world class. We’re movers and shakers! We don’t mind a bit of friendly competition, and we reward hard work with unlimited potential for growth. This is an exciting opportunity to join a company known for innovative solutions and unsurpassed customer service. We're passionate about helping companies solve their biggest IT staffing & project solutions challenges. As an employee-owned, women-led organization serving Fortune 500 companies nationwide, we deliver expert service at a moment's notice.

Marketing Disclosure
By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from KellyMitchell and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at: https://www.careers.kellymitchell.com/privacy-policy

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