Office Manager/Front Desk Professional

Job Summary
Our client is seeking a Office Manager/Front Desk Professional to join their team. The primary purpose of this position is to provide responsive and high-quality office support and administrative assistant services. This position will coordinate and execute clerical functions for the office and provide shared administrative support to corporate functions.

Core Responsibilities

• Manage calendar and prioritize inquiries and requests, resolve scheduling conflicts, schedule internal and external meetings for the corporate leaders as requested  
• Prepare certain documents on behalf of leaders and ability to proofread materials for clarity, completeness, and accuracy  
• Prepare and send letters as directed  
• Order, schedule, and set up food for luncheons and trainings  
• Screen all incoming phone calls, inquiries, visitors, and correspondence, and route accordingly  
• Perform research as needed  
• Create reports, presentations and meeting minutes as requested  
• Develop and carry out an efficient documentation and filing system  
• Coordinate events as necessary  
• Perform other general administrative duties and project work as assigned  
• Greet and assist onsite guests  
• Order and timely maintain office supply inventory in the building  
• Identify opportunities for process and office management improvements, and support these improvements  
• Ensure office policies and procedures are implemented appropriately  
• Assist with office layout planning and office moves with Corporate Facilities  
• Place service calls for office equipment and act as the primary point of contact for general office inquiries and building maintenance  
• Maintain and stock copy room, kitchen and conference rooms in an orderly and timely manner  
• Ensure a clean and organized office environment  
• Provide oversight for the safety and security of employees and their property  
• Manage expense reporting according to internal policies and procedures  
• Oversee proper maintenance for coffee service, vending machines, cleaning, etc.  
• Liaison with building management company  

Required Skills/Experience (Must-Haves)

• 3+ years of experience as a receptionist, office manager or an administrative assistant  
• High School degree or equivalent required  
• Excellent knowledge of Microsoft Office and Adobe Professional  
• Ability to work with minimal oversight  
• Exemplary planning and time management skills  
• Strong attention to detail and organizational skills  
• Ability to solve problems, including non-routine issues  
• Ability to multitask, prioritize daily workload  
• Establish and maintain cooperative and effective working relationships with others  
• Excellent written and oral communication skills  
• Self-motivated and ability to work independently  
• Complete work with many interruptions  
• Ability to maintain discretion and keep highly sensitive information confidential  

Work Environment

• 6 month contract, potential to convert FTE
• Onsite 5 days a week, St. Louis, MO

Compensation & Benefits

• Pay Range: The approximate pay range for this position is between $24.00 and $30.00. Please note that the pay range provided is a good faith estimate. Final compensation may vary based on factors including but not limited to background, knowledge, skills, and location. We comply with local wage minimums.
• Medical, Dental, & Vision Insurance Plans
• Employee-Owned Profit Sharing (ESOP)
• 401K offered

About KellyMitchell
At KellyMitchell, our culture is world class. We’re movers and shakers! We don’t mind a bit of friendly competition, and we reward hard work with unlimited potential for growth. This is an exciting opportunity to join a company known for innovative solutions and unsurpassed customer service. We're passionate about helping companies solve their biggest IT staffing & project solutions challenges. As an employee-owned, women-led organization serving Fortune 500 companies nationwide, we deliver expert service at a moment's notice.

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