Administrative Assistant

Job Summary
Our client is seeking an Administrative Assistant III to join their team! This position is located in San Diego, California.

Core Responsibilities

• Provide administrative support to business leaders and departmental teams
• Coordinate calendars, schedule meetings, and manage conference room logistics
• Arrange business travel, prepare itineraries, and process related documentation
• Prepare reports, presentations, correspondence, and other business documents
• Maintain organized electronic and physical filing systems
• Manage incoming calls, emails, mail, and visitor communications
• Assist with financial record keeping, expense tracking, and administrative reporting
• Coordinate meetings, conferences, and special events, including agendas and meeting materials
• Order and maintain office supplies and coordinate with vendors as needed
• Support special projects and perform additional administrative duties as assigned
• Ensure records and information are accurate, organized, and delivered in a timely manner to support business operations

Required Skills/Experience (Must-Haves)

• High School Diploma or GED required
• 5+ years of professional administrative support experience
• Strong proficiency with Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint)
• Excellent verbal and written communication skills
• Strong organizational, time management, and multitasking abilities
• Ability to prioritize work and meet deadlines with minimal supervision
• Strong attention to detail and problem-solving skills
• Demonstrated professionalism and ability to handle confidential information

Preferred Skills/Experience (Nice-to-Haves)

• Experience supporting multiple departments or business leaders
• Experience coordinating meetings, travel, and office operations
• Previous experience in a corporate, shared services, utilities, manufacturing, or engineering environment is a plus

Key Competencies & Behaviors

• Dependability and accountability 
• Strong organizational skills 
• Willingness to help wherever needed 
• Excellent communication and interpersonal skills 
• Attention to detail and ability to multitask 

Work Environment

• Location: San Diego, CA

Compensation & Benefits

• Pay Range: The approximate pay range for this position is between $20.00 and 28.00 per hour. Please note that the pay range provided is a good faith estimate. Final compensation may vary based on factors including but not limited to background, knowledge, skills, and location. We comply with local wage minimums.
• Medical, Dental, & Vision Insurance Plans
• Employee-Owned Profit Sharing (ESOP)
• 401K offered

About KellyMitchell
At KellyMitchell, our culture is world class. We’re movers and shakers! We don’t mind a bit of friendly competition, and we reward hard work with unlimited potential for growth. This is an exciting opportunity to join a company known for innovative solutions and unsurpassed customer service. We're passionate about helping companies solve their biggest IT staffing & project solutions challenges. As an employee-owned, women-led organization serving Fortune 500 companies nationwide, we deliver expert service at a moment's notice.
 
Marketing Disclosure
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