Administrative Assistant

Job Summary 
Our client, a leading airline company, is seeking an Administrative Assistant to provide day-to-day support to managers and employees and help ensure smooth office operations. Responsibilities include answering calls, managing calendars and appointments, coordinating travel, preparing correspondence and reports, maintaining filing systems, processing invoices and expense reports, ordering office supplies, and assisting visitors. The ideal candidate can handle multiple projects, communicate professionally by phone and email, maintain confidential information, and complete tasks accurately and on time.
 
This position is W-2 only. We do not work with third-party firms or C2C arrangements for this role.

Core Responsibilities

• Answer and direct phone calls
• Organize and schedule meetings and appointments
• Maintain contact lists
• Produce and distribute correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Order office supplies
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Provide information by answering questions and requests
• Take dictation
• Research and creates presentations
• Generate reports
• Handle multiple projects
• Prepare and monitor invoices
• Develop administrative staff by providing information, educational opportunities and experiential growth opportunities
• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies

 
Required Skills/Experience (Must-Haves)

• Administrative and general office support
• Calendar management and meeting coordination
• Phone and email communication
• Travel arrangements and expense report processing
• Document preparation, filing, and record maintenance
• Report generation and presentation preparation

 
Work Environment 

• Location: Chicago, IL 
• HYBRID
• Contract: 3 months

 
Compensation & Benefits 

• Pay Range: The approximate pay range for this position is between $14.00 and $20.00 per hour. Please note that the pay range provided is a good faith estimate. Final compensation may vary based on factors including but not limited to background, knowledge, skills, and location. We comply with local wage minimums. 
• Medical, Dental, & Vision Insurance Plans 
• Employee Stock Ownership Plan 
• 401K offered 

 
About KellyMitchell 
At KellyMitchell, our culture is world class. We’re movers and shakers! We don’t mind a bit of friendly competition, and we reward hard work with unlimited potential for growth. This is an exciting opportunity to join a company known for innovative solutions and unsurpassed customer service. We're passionate about helping companies solve their biggest IT staffing & project solutions challenges. As an employee-owned, women-led organization serving Fortune 500 companies nationwide, we deliver expert service at a moment's notice. 
  
Marketing Disclosure 
By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from KellyMitchell and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at   https://www.careers.kellymitchell.com/privacy-policy 

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