Senior Director’s Assistant

Job Summary
Our client, a leading energy and utilities provider, is seeking a Senior Director’s Assistant to join its Corporate Security organization. This position will provide high-level administrative and operational support to multiple Directors overseeing a large, complex department.

Contract Details

• Contract Length: 18-week, running through January 15, 2027
• Location: Oakland, CA
• Work Arrangement: Onsite 5 days a week
• Travel Required: Periodic to San Ramon and other Bay Area offices
• Potential for extension or conversion based on performance and business needs

Core Responsibilities

• Manage complex calendars and coordinate meetings for multiple Director-level leaders
• Schedule conference rooms, virtual meetings, department events, travel, and catering
• Prepare, edit, proofread, and format correspondence, presentations, reports, and agendas
• Track action items, follow up on outstanding requests, and coordinate responses for department leaders
• Process invoices, purchase orders, expense reports, and commercial card reconciliations
• Support onboarding, HR administration, compliance, training, distribution lists, and organizational charts
• Maintain department records, SharePoint documentation, reports, metrics, and electronic filing systems

Required Skills/Experience (Must-Haves)

• 3+ years of administrative or executive-support experience within a large enterprise organization
• Experience supporting multiple Director-level leaders or senior executives
• Advanced calendar management, scheduling, and meeting-coordination experience
• Proficiency with Microsoft Outlook, Excel, Word, and other Microsoft Office applications
• Ability to manage competing priorities and reprioritize as urgent requests arise
• Strong written and verbal communication skills
• Ability to work onsite five days per week and travel locally between Bay Area offices

Preferred Skills/Experience (Nice-to-Haves)

• Associate’s degree or equivalent professional experience
• 4+ years of administrative or executive-support experience
• Experience with SAP, SharePoint, procurement, HR, or timekeeping systems
• Experience processing invoices, purchase orders, expenses, and budget-related documentation
• Experience supporting a large department with multiple teams and leadership groups
• Background within utilities, cybersecurity, technology, or another highly regulated enterprise environment
• Experience coordinating travel, events, onboarding, and department operations

Key Competencies & Behaviors

• Proactive Communication
• Organization & Attention to Detail
• Adaptability to Change
• Collaborative Customer Service
• Confidentiality & Sound Judgment

Work Environment

• Location: Oakland, CA, with periodic travel to San Ramon and other Bay Area offices
• Work Arrangement: Onsite 5 days per week
• Schedule: Standard business hours, generally 8:00 AM–5:00 PM or 9:00 AM–5:30 PM
• Candidates must have reliable transportation for local travel between office locations

Compensation & Benefits

• Pay Range: The approximate pay range for this position is between $26.00 and $38.00 per hour. Please note that the pay range provided is a good-faith estimate. Final compensation may vary based on factors including but not limited to background, knowledge, skills, and location. We comply with local wage minimums.
• Medical, Dental, & Vision Insurance Plans
• Employee-Owned Profit Sharing (ESOP)
• 401(k) offered

About KellyMitchell
At KellyMitchell, our culture is world class. We’re movers and shakers! We don’t mind a bit of friendly competition, and we reward hard work with unlimited potential for growth. This is an exciting opportunity to join a company known for innovative solutions and unsurpassed customer service. We're passionate about helping companies solve their biggest IT staffing and project-solutions challenges. As an employee-owned, women-led organization serving Fortune 500 companies nationwide, we deliver expert service at a moment's notice.

Marketing Disclosure
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