Administrative Assistant

Job Summary
Our client is seeking an Administrative Assistant to join their team! This position is located in San Diego, California.
 
Core Responsibilities

• Provide administrative support to assigned departments or leadership
• Prepare, edit, and maintain documents using Microsoft Office applications
• Answer and route incoming phone calls and greet visitors professionally
• Schedule meetings, appointments, and conference rooms
• Coordinate meetings, conferences, and special events
• Maintain financial records, reports, and other administrative documentation as required
• Manage office supplies and place orders when necessary
• Receive, sort, and distribute incoming mail and packages
• Organize and maintain physical and electronic filing systems
• Assist with special projects and additional administrative tasks as assigned
• Support team members by ensuring timely completion of administrative activities

Required Skills/Experience (Must-Haves)

• High school diploma or equivalent, Associate's degree preferred
• 0–2 years of administrative or office support experience
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Strong written and verbal communication skills
• Excellent organizational and time management abilities
• Ability to multitask and prioritize work in a fast-paced environment
• Strong attention to detail and accuracy
• Professional demeanor and customer service mindset
• Ability to work independently and as part of a team

Preferred Skills/Experience (Nice-to-Haves)

• Previous internship or office experience
• Experience scheduling meetings and managing calendars
• Basic knowledge of recordkeeping and office procedures
• Experience supporting multiple stakeholders

Key Competencies & Behaviors

• Organization & Scheduling Excellence – ability to manage complex calendars, logistics, and competing priorities
• Communication & Coordination – strong stakeholder alignment and consistent information flow
• Judgment & Proactive Support – anticipates needs and prioritizes activities to support execution and operational continuity 

Work Environment

• Location: San Diego, CA

Compensation & Benefits

• Pay Range: The approximate pay range for this position is between $16.00 and 19.00 per hour. Please note that the pay range provided is a good faith estimate. Final compensation may vary based on factors including but not limited to background, knowledge, skills, and location. We comply with local wage minimums.
• Medical, Dental, & Vision Insurance Plans
• Employee-Owned Profit Sharing (ESOP)
• 401K offered

About KellyMitchell
At KellyMitchell, our culture is world class. We’re movers and shakers! We don’t mind a bit of friendly competition, and we reward hard work with unlimited potential for growth. This is an exciting opportunity to join a company known for innovative solutions and unsurpassed customer service. We're passionate about helping companies solve their biggest IT staffing & project solutions challenges. As an employee-owned, women-led organization serving Fortune 500 companies nationwide, we deliver expert service at a moment's notice.
 
Marketing Disclosure
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