Event Support Specialist

Program, Project & Product Leadership
Bellevue, Washington, 98004
Contract
Ref.: 137489
Job Summary:
Our client is seeking a Event Support Specialist to join their team! This position is located in Bellevue, Washington. 

Duties:
  • Own and manage multiple programs throughout the year
  • Serve as the single point of contact for programs owned ensuring consistent experience for the customer and best utilization of campus space
  • Participates in ideation, collaborating with multiple stakeholders for the event in order to generate concepts and brainstorm ideas
  • Responsible for contracting vendors including and not limited to catering, furniture, mascot talent and organizing internal business partner volunteer needs
  • Provide guidance on internal processes required for events including guest registration, security, vendor load in/load out
  • Ensure the proper space set-up, vendor load in/load out and working order of all audio-visual equipment
  • Develop and oversee the event’s budget
  • Review proposals for cost and profitability and keep the budget in mind when selecting proposals
  • Identify and respond to service gaps, misses, and problems with a focus on both the guest experience and continuous improvement
  • Understand company brand and marketing with the ability to ensure consistent, on-brand messaging
  • Comfortable presenting event plans in front of all levels of team members including Senior Leadership
  • Maintain up to date event documentation and interact with our internal event request system
  • Support other colleagues in multiple, complex events and activities in a collaborative and extremely fast paced environment
  • Manage and contribute towards creative problem solving 
Desired Skills/Experience:
  • Bachelor's degree or equivalent experience required
  • 5+ years successful event management experience planning customer-centric events, preferably in a B2B, high-tech, fast-paced events environment
  • Excellent written and verbal communication and customer service skills, with the ability to proactively address needs
  • Results-oriented, customer driven, organized with attention to detail and strong interpersonal skills that are effective at all levels of the organization
  • Ability to handle stress and last minute urgent requests, anticipate issues and have or quickly develop contingency plans
  • Ability to assess and prioritize workload in a strict deadline-oriented environment
  • Thrive on teamwork and overcoming obstacles
  • In-depth knowledge of company Service Cloud, Quip collaboration tool, G-suite products including docs, sheets, slides, and hangout is desired
  • Ability to work a flexible schedule and travel when required
  • Proficiency in GMAIL and GCAL, Social Tables, CAAD or CVent event software experience preferred
  • Exceptional time management, communication, organizational skills and professionalism
  • Highly organized, with an acute attention to detail
  • Ability to adjust to changing priorities and handle multiple projects at once
Benefits:
  • Medical, Dental, & Vision Insurance Plans
  • 401K offered
$18.39 - $26.27 (est. hourly rate)
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